Forms

Maryland tax codes used on paychecks for married and single taxes by county.

Request to add a vendor name to the Vendor file. This form requires answering conflict of interest question between company/individual and CCPS, amount of annual amount, and will company/individual interate directly with students. . If the company will provide a service,then a contract between the company and CCPS must be initiated and submitted with this form. Send completed form to Accounting. If there is any informaiton that is not filled out or provided , this ommision may delay the process.

Payroll Request to pay multiple people with same job description (teachers, instructional aids, etc.), Excel spreadsheet.

This is a spreadsheet template designed in Excel that can be used as a please pay form. Many sheets can be saved together in one workbook. Same form is also available in Word.

This form must be attached to all requisitions with totals between $2,500 and $25,000

This form shall be completed whenever a product fails to meet the standards of your department or a vendorÕs performance is not adequate.

This form shall be used to report a Warehouse delivery discrepancy. This form shall be faxed to Warehouse Manager at 301-934-7399 to resolve.

This form shall be used when: 1) vendor is the original equipment manufacturer; there are no regional distributors; 2) the parts/equipment are not interchangeable with similar parts of another manufacturer; 3) this is the only equipment that meets the specific needs of CCPS.

This agreement shall be used to transfer surplus school system furnishings and/or equipment from the Charles County Public Schools (CCPS) system to another party.

This form shall be used when returning an item to the warehouse indicating the reason for the return with the item attached.

This form shall be used when requesting a new item to be stored in the Central Warehouse. The request will be evaluated based on need and the final determination will be made by the Procurement Manager.

This form must be filled out completely and signed by supervisor and department head. Send completed form to Purchasing for processing. Once approved by Purchasing, the employee must have training prior to obtaining purchasing card

This log is used with the Departmental card. Accounting prefers that the purchasing card transaction log be submitted instead of department log. The departement log can be used by the school or department to keep track of who has the card at any one time, and also to make sure that if the documentation is not received, that the preparer knows who to ask for the documentation.

Use this log to fill out the monthly purchasing card transactions. Each entry should have a receipt or other documentation. Documentation should be submitted with the transaction log and a copy kept by the office or school. Log must be completed during the month, reconciled to the purchasing card statement, signed by authorized personnel and sent to the manager for his/her signature and then routed to Accounts Payable for processing. Signoff in Works must be done before submitting log sheet to Accounts Payable.

Teachers can use this form to identify materials they wish to order. Form must be signed by authorizing person and given to a financial secreatary to enter in the AS400 as a Purchase Order Requisition

Substitutes should be coded to General fund (001) for all regular substitutes. Only exception are those substitutes paid out of special grants or funds. Submit this form for time worked for substitutes.